REPORT OF ADAPTATION TO CORPORATE
GOVERNANCE PRINCIPLES
1.
Report of Adaptation to Corporate Governance Principles:
During the period 1 January
2007 - 31 December 2007, the Company implemented some but not all of the
principles issued by the Capital Markets Board (CMB). Detailed information is
given below.
PART I – SHAREHOLDERS
2.
Department of Shareholder Relations:
EİS Eczacıbaşı İlaç Sanayi manages its shareholder relations through the
Finance Department's Capital Market and Shareholder Relations Unit, which was
established in 1993. During the year, the Company received questions from
shareholders and responded immediately to them within the boundaries allowed by
the Capital Markets Board (CMB) and Istanbul Stock Exchange (ISE). Shareholders
requesting information by phone or through meetings with the Company were
responded to in the same way.
Shareholder Relations Contact Person and Details:
Name Surname : Gülnur Günbey Kartal
Phone: +(90 212) 350 85 36
Fax: +(90 212) 350 85 33
e-mail :
gulnur.gunbey@eczacibasi.com.tr
The Shareholder Relations Unit communicates verbally and in written format with
shareholders, the ISE, the CMB, the Settlement and Custody Bank and the Central
Registry Agency (CRA).
The Department's main activities during the period included:
-
Providing written or verbal responses to all requests for information except
those requesting information not made public, confidential information or trade
secrets, and responding to all annual report requests in writing or verbally.
-
Ensuring that the general meeting adhered to current regulations, the Company's
related articles of association and other internal regulations.
-
Preparing useful documentation for shareholders to refer to at the general
meeting.
-
Keeping record of voting results. No shareholder requested to see these
records.
-
Responding to requests for minutes of the general meeting.
-
Monitoring and following up on all matters related to public disclosure, as
required by regulations.
-
Performing the requirements of CRA concerning the dematerialization of shares
in the Dematerialized System.
The Company is very careful to comply with all CMB regulations and related
items in its articles of association regarding shareholders’ prerogative
to exercise their rights. In 2007, the Company did not receive any written or
verbal complaint from a shareholder, nor, to the best of our knowledge, was any
administrative or legal proceeding initiated in this regard.
3.
Information Rights of Shareholders:
All shareholders are treated equally when they exercise their right to request
and evaluate information.
During the year, the Company responded on the same day to written and verbal
inquiries about capital increase and dividend transactions; it also mailed
annual reports to three people who requested them in writing or by telephone on
the same day that it received the requests. Developments that may affect
shareholders' rights are announced by the ISE. The Company's articles of
association do not contain any clause about appointing a special auditor, nor
did it receive any demand for one during the period.
4.
Information about the General Meeting:
The ordinary general shareholders' meeting was held on 27 April 2007. The
invitation to the meeting was made in accordance with the Turkish Commercial
Code, the related items of the Company’s articles of association and CMB
regulations. Well before the general shareholders’ meeting, the Company
provided a sample power of attorney form on its website for shareholders who
wanted to authorize someone else to represent them at the meeting. The
attendance rate at the meeting was 69 percent. Seven shareholders from the
publicly owned part of the Company were registered in the List of Attendants.
Members of the press attended the meeting as well. Shareholders were invited to
the meeting through announcements in the press and the ISE bulletin.
The Company made its annual report, financial statements, articles of
association and profit distribution recommendation available to shareholders at
its headquarters at least 15 days before the meeting. Shareholders used their
right to question at the general meeting and received responses from the Board
members and general manager.
There is no requirement in the Company's articles of association that decisions
regarding the division of assets, large purchases and sales and hiring be taken
up at the general meeting, but such important issues are put on the general
assembly agenda anyway.
To facilitate attendance, the general meeting is held in the city center and is
announced in a popular newspaper. The minutes of the general meeting are sent
to the ISE and CMB. Additionally, shareholders may freely view the minutes of
the meeting at the Company's headquarters.
5.
Voting Rights and Minority Rights:
There are no privileged voting rights: every share has one vote. The Company
has no procedure that foresees voting rights being exercised within a
determined period after the acquisition date. There is no item in the
Company’s articles of association that prevents a shareholder’s
proxy from voting on the shareholder’s behalf. Eczacıbaşı Holding A.Ş.,
which has a reciprocal stake and controlling interest in the Company greater
than 50 percent, exercises its vote at the general meeting. The Company
attended all subsidiaries' general meetings and exercised its vote. To date, no
shareholder has claimed minority shareholder status. The Company does not use
the cumulative voting procedure.
6.
Profit Distribution Policy and Periods:
At a meeting on 15 March 2006, the Board of Directors established the following
“Corporate Governance Principles” with regard to the
Company’s profit distribution policy:
-
The articles of association do not contain any clause about privileged shares,
founder benefit shares and the distribution of profit to members of the Board
of Directors and employees as well as the distribution of profit advance
payments.
-
The Company's articles of association accept the principle of distribution of
the first based on the ratio and amount decided by the CMB.
-
In preparing its recommendations on profit distribution for the general
assembly, the Board of Directors takes into consideration the sensitive balance
between the Company’s existing profitability, the expectations of
shareholders and prescribed growth strategies.
-
Dividend payments (cash and/or bonus shares) are made as soon as possible after
the shareholders’ meeting and within the legal time limit set by CMB
regulations.
7.
Transfer of Shares:
There is no article of association that limits share transfers.
PART II - PUBLIC DISCLOSURE AND TRANSPARENCY
8. Information Policy:
The Company's principle is to present all non-confidential information whenever
demanded and as soon as possible. Company authorities provide written or verbal
responses to all requests from shareholders, media or potential investors.
The Company’s information disclosure policy is as set out in its
Corporate Governance Principles. In line with this policy, the Company prepares
and discloses within the time frames established by the CMB: six-month, limited
review consolidated financial statements; 12-month, audited consolidated
financial statements; and unaudited three-month and nine-month consolidated
financial statements with footnotes in accordance with International Financial
Reporting Standards (IFRS) guidelines.
Gülnur Günbey Kartal is responsible for executing the Company’s
information disclosure policy.
9.
Disclosure of Special Events:
During the year, the Company made 39 special event disclosures to the CMB. The
CMB and ISE each requested further information only once. The Company's stocks
are not traded in international markets. Since the disclosures were timely, the
CMB did not issue warnings.
10.
Company Web Site and Content:
The Company’s web sites (www.eis.com.tr and www.eczacibasiilac.com.tr)
became active in April 2005, giving the public access to relevant information
about policies, investor relations, certificates and awards, business partners,
audits, contracts, visitors, details of products and the Company’s
policies regarding the environment and quality. As a result of its
reorganization in 2007, the Company has begun to update its websites. Local
community relations have been strengthened by the “Human Resources”
web pages, which include employee/internship recruitment policies and a
“Contact Form” for visitors who want to communicate their thoughts
or questions.
11.
Statement of Final and Real Shareholder(s):
The Company is a member of the Eczacıbaşı Group and no study has been done on
this subject.
12.
Disclosure of People with Access to Potential Insider Trading Information:
Company executives having access to potential insider trading information are
members of the Board of Directors and top management. The names of these
executives are disclosed in the annual report.
PART III - STAKEHOLDERS
13. Informing Stakeholders:
Within the boundaries of CMB regulations, stakeholders are informed through
general meetings, supplier and customer meetings; and employees are informed
through strategic planning meetings, general manager meetings and departmental
meetings. (Targets, changes in wages, employee rights, travel allowance, and
satisfaction surveys are reviewed in these meetings.) The Company shares
information with customers and suppliers in every area and undertakes joint
efforts to improve processes. Strategic meetings with employees are held twice
a year; meetings with suppliers are held once a year and meetings with the
Division's marketing company, Eczacıbaşı İlaç Pazarlama, are held 12 times a
year. The Company has a corporate portal for employees providing all kinds of
information and documents of interest to them.
14.
Contribution to Management:
Stakeholders contribute to management through general meetings for
shareholders, strategic planning meetings for employees, supplier meetings,
customer meetings and customer visits.
15.
Human Resources Policy:
Following the Company’s reorganization in 2007, the Company’s
financial affairs department took charge of human resources management. The
Company does not have any unionized personnel.
Human Resources Policy
Recognizing that people underpin the Eczacıbaşı Group’s values and
represent the main source of its competitive edge, the Company’s human
resources policies aim to:
-
Establish an organizational structure that is flexible and open to change and
in line with Company’s Strategic Business Plan and Targets,
-
Ensure that human resources are used effectively and productively to achieve
the Company’s strategic goals,
-
Continually review and improve the Company’s human resources processes
and systems,
-
Encourage employees to learn so that they might improve their knowledge,
competencies and behavior, thus enhancing their individual performance as well
as the performances of their teams and the Company,
-
Create opportunities for personal and career development that respond to the
needs of the Company and reflect performance evaluation results,
-
Continuously raise the level of employee satisfaction by making improvements in
areas noted by employee satisfaction surveys and other related performance
indicators,
-
Attract employees who have the right competencies for their jobs: who are
creative, innovative, participative, open to change, entrepreneurial,
energetic, transparent, and strong communicators; who want to develop
personally and professionally and who are able to train others; who share our
values.
To date, there have been no complaints of discrimination from Company
employees.
16.
Information about Relations with Customers and Suppliers:
Every six months, the Company evaluates customer satisfaction through surveys
of wholesaler and retail channels. The Company has a written “Supplier
Policy” that it has distributed to all of its suppliers. Every year, the
Company organizes a “Suppliers' Day”, where it presents awards to
successful suppliers in various categories. Additionally, the Company provides
training to suppliers on various subjects, in line with a plan, and supports
their efforts to obtain quality certificates. It also organizes group trips for
suppliers to its facilities. Due to the Company’s reorganization in 2007,
it will no longer carry out these activities from 2008 onward.
17.
Social Responsibility:
The Company supports many social, cultural and sports activities, in accordance
with the principles of the Eczacıbaşı Group. There are no legal claims on the
Company related to environmental pollution. With the understanding that
protecting the environment is its most important social responsibility, the
Company has written down its environmental policy and communicated it to all of
its employees.
Relations with Society and Other Companies
Eczacıbaşı İlaç Sanayi, as a corporation, has a social responsibility to:
-
Ensure, before all else, compliance with legal and ethical rules in its
relations with society and other companies, just as it has in all relationships
it has established with its stakeholders,
-
Cooperate with the local community and wider parts of the society to take
advantage of opportunities that provide mutual benefit,
-
Take advantage of cooperation opportunities with other companies within the
framework of continuous and mutual development principles.
Environment Policy
In line with its goal of business excellence, Eczacıbaşı İlaç Sanayi seeks to
preserve the environment and contribute systematically to increased
understanding of environmental protection through the following objectives and
principles:
-
To inform employees, business partners and the local community about
environmental issues in order to generate and continually develop environmental
awareness,
-
To increase the efficiency of raw materials, intermediate inputs and energy,
and thus improve continually all related processes,
-
To reduce all forms of pollution, recycle non-hazardous waste and eliminate
non-recyclable waste using appropriate techniques, so as to minimize the impact
of our activities on the environment,
-
To take special care to protect the natural environment,
-
To support the environmental initiatives of government and public
organizations,
-
To monitor continually and strengthen measures aimed at ensuring employee heath
and safety in the workplace.
In line with these goals and principles, we pledge, in the name of Eczacıbaşı
İlaç Sanayi employees, to fulfill our social responsibilities; improve all
those activities that may have a negative impact on the environment; comply
with all legislation, regulations and standards aimed at ensuring a sustainable
future and protecting natural resources; and set an example with our efforts in
these areas.
Environmental Matters
The Company undertakes all investments required to protect the environment and
has invested more than USD 3 million in this area in its plants since they were
established. Hazardous wastes mentioned in the list of Regulations on the
Control of Hazardous Wastes are collected and stored separately in the plants.
They are then sent to the IZAYDAS waste treatment plant for disposal using a
licensed transporter.
The Lüleburgaz waste water treatment facility has been in operation since the
complex was opened in 1992. Industrial and household water waste is treated and
then sent to a fish pond. The sludge from this treatment process is passed
through a filter press to eliminate water and then sent to IZAYDAS for
disposal. IZAYDAS has analyzed the sludge and reported that it has the
characteristics of household waste.
All waste oils from the Company's production processes are sent to IZAYDAS for
disposal.
At the Lüleburgaz plant, where the Company has its pharmaceuticals manufactured
on a contract basis, the production process is carried out in a closed
environment, so it does not produce external noise pollution.
Relations with Related Authorities
Eczacıbaşı İlaç Sanayi has direct relationships with the Ministry of Health,
Ministry of Finance, Ministry of Labor and Social Security, Ministry of
Agriculture and Rural Affairs, Ministry of the Environment, TSE (Turkish
Standards Institution), TUBITAK (the Scientific and Technological Research
Council of Turkey), city and county institutions, municipalities, the Turkish
Doctors' Association, Turkish Pharmacists' Association, Turkish Dental
Association and university faculties of medicine and pharmacology. In the
constitution of standards for the pharmaceutical sector, the authorities always
take into consideration the Company's ideas and recommendations.
Participation in Educational and Training Activities
The Company assists and provides resources to university students who request
help with their school projects and research. Eczacıbaşı İlaç Sanayi provides
some ingredients and intermediates to university and academic hospitals for
their scientific research. The Company makes donations of computers and
hardware to various educational and training institutions. Eczacıbaşı İlaç
Sanayi provides internship opportunities to students of technical high schools
and universities.
Support of Health and Welfare Initiatives
In 1959, to contribute to the development of the medical and pharmacology
fields in Turkey, Eczacıbaşı İlaç Sanayi established and sponsored the
Eczacıbaşı Medical Awards and Scientific Research Support Fund, one of the
first initiatives promoting cooperation between universities and industry in
our country. To date, with the approval of the scientific juries comprising
university faculty, Eczacıbaşı İlaç Sanayi has provided grants to 171
scientific research projects and distributed 31 Medical Science Awards and 34
Medical Incentive Awards.
The Company, on behalf of its employees and shareholders, provides assistance
and renovation funds to nearby health centers. It also provides blood donations
during the Red Crescent Blood Donation Week. In local emergency situations, the
Company provides the use of its ambulance.
Support of Sports and Recreational Activities
With the contributions of Eczacıbaşı İlaç Sanayi, the Eczacıbaşı Sports Club
has won numerous championships in Turkey and abroad and contributed to the
development and promotion of sports in Turkey. Since 1999, Eczacıbaşı İlaç
Sanayi has provided financial assistance to local sports clubs. Eczacıbaşı İlaç
Sanayi established a volleyball school for girls in the 7-14 age group to help
them appreciate sports and the culture and ethics of sports under the direction
of the Eczacıbaşı Sports Club. Eczacıbaşı İlaç Sanayi also has sponsorship
agreements with various sports clubs that involve contributions in kind.
PART IV - BOARD OF DIRECTORS
18.
Composition of the Board of Directors and Independent Members:
| Bülent Eczacıbaşı |
Non-executive |
| Faruk Eczacıbaşı |
Non-executive |
| Dr. Erdal Karamercan |
Non-executive |
| Sacit Basmacı |
Non-executive |
| Sedat Birol |
General Manager |
The Board does not have any independent members, because there has been no
demand or need for independent members, as the Board carefully observes the
views of shareholders and outsources consultancy services when an external view
is required.
In principle, Board members may have positions in other Eczacıbaşı Group
companies but not in companies outside the Group.
19.
Structure of the Board of Directors:
The structure of the Board of Directors is in accordance with Articles 3.1.1,
3.1.2 and 3.1.5 of Part IV of CMB's Corporate Governance Principles. There are
no articles related to this in the Company's articles of association.
20.
Mission, Vision and Strategic Targets:
The Company has established the scope and subject of its articles of
association in detail and conducts its activities accordingly. The Company's
vision is defined and its strategic targets, policies, and strategies are
determined and reviewed every year. The Company's Board of Directors and
management continually monitor the Company's activities and results to ensure
that they are in line with its strategic targets.
21.
Risk Management and Internal Control Mechanism:
In this area, the Board receives the support of the Audit Committee, which
comprises two members of the Board of Directors, the Financial Coordination
Unit of Eczacıbaşı Holding, and the Certified Public Accountant. Professional
risk analysts evaluate the Company's fixed assets, while the Company analyzes
its security, extraordinary events and risky asset position at the Board of
Directors' meetings.
22.
Duties and Responsibilities of the Board of Directors and Management:
The duties and responsibilities of the Board of Directors and management are
clearly defined in the Company's articles of association.
23.
Operating Principles of the Board of Directors:
The chairman assigns the general manager the duty of preparing the agenda of
the Board of Director meetings. During the period, the Board held 26 meetings
that were attended by 96 percent of the members on average. Invitations were
made by phone and/or e-mail. The general manager is responsible for informing
and communicating with the members of the Board of Directors.
The Board's decisions at these meetings were made unanimously; no member
opposed any decision. All Board members have attended meetings on the subjects
listed in Part IV, Article 2.17.4 of the CMB's Corporate Governance Principles.
None of the members have special voting or veto rights.
24.
Prohibition on Transactions and Competition with the Company:
While Board members are authorized to undertake transactions with the Company
on behalf of the Board within the boundaries of the law, the general principles
of the Eczacıbaşı Group do not allow any member of the Board of Directors to
make a transaction on their own behalf with the Company.
25.
Ethical Rules:
The Company abides by the ethical rules of the Eczacıbaşı Group. These are
distributed to all employees in written format but are not disclosed to the
public.
26.
Committees Established in the Board of Directors, their Number, Structure and
Independence:
The Company has an Audit Committee and has begun to establish its Corporate
Governance Committee in line with the requirements of Article 8 of the CMB's
Communiqué No. 41, Series IV, on "Communiqué on Principles Corresponding to the
Corporations Subject to Capital Market Law" that was published in the Official
Gazette No. 26821 on 19 March 2008.
27.
Financial Rights of the Board of Directors:
In accordance with the decisions of the general meeting, members of the Board
of Directors do not receive wages. Board members have no financial transactions
with the Company nor receive any performance awards. In 2007, none of the
members of the Board of Directors or executives received guarantees, credit or
loans from the Company.